About the Issue Submission Process
Issue Submission Process for the Biennial Meeting
Issues follow a clearly defined path through the Conference for Food Protection process. It begins by using the proper form. Below are the templates and instructions for submitting an Issue. The Issue may be submitted by a CFP Committee or by any interested party. If you are submitting an Issue and are NOT associated with a CFP Committee, please follow the instructions for Indendent Non-Committee Issues.
***THE DEADLINE TO SUBMIT ISSUES IS
9 PM (EST) ON FRIDAY, JANUARY 15th, 2016.***
Terms and Conditions (For Issue Acceptance)
To be accepted by the Conference for Food Protection, an Issue must comply with the following:
- Conference for Food Protection Mission and Objectives
- 2016 Terms and Conditions and Issue Attachment Limitations
- The appropriate Templates and Instructions listed above (Committee-Submitted Issues or Non-Committee Submitted (Independent Issues), whichever is applicable.
- Late Issue Submission Policy
- Commercialism Policy
- Issue Acceptance and Rejection Criteria
It is critical that you review all of your documents and especially your Issue Pre-Submission Template and evaluate it against the Conference Terms and Conditions listed above.
Please use the appropriate Issue Review Process and Checklist document (see link(s) above under Templates and Instructions) to prepare your Issue for submittal. Once you are satisfied that your Pre-Submission Draft meets all of the requirements, you are ready to submit your Issue online.
Once submitted, the Issue Committee will conduct a final review and work with submitters to clarify any questions or concerns.
Once an Issue is accepted by the Issue Reviewers, it follows this path:
1. ISSUE ASSIGNMENT
The Issue Committee reviews each accepted Issue for assignment to the appropriate Council.
- Council I - Laws and Regulations
- Council II - Administration, Education, and Certification
- Council III - Science and Technology
Council Chairs will assign a sequence number representing the planned order for discussion during Council deliberations.
2. ISSUE POSTING
Issues will be posted on the Conference for Food Protection website at least 40 days prior to the biennial meeting. The Issues and attachments will be downloadable individually or by Council.
Two versions of Issues will be available online: full Issues as submitted and an abbreviated version used by Council Scribes. After Councils complete their tasks, the Scribe version will be printed for Delegate review and vote.
3. COUNCIL DELIBERATION
As an Issue submitter, your presence at the Biennial Meeting will greatly assist discussion of your Issue; if you cannot attend, please make sure that someone is present to answer any questions.
During Council deliberation, Issues may be reworded or combined with similar Issues. Modifications to Issues or attachments from the submitter are restricted. Every effort should be made to ensure your original submission is complete and accurate.
If modifications are necessary, submitters are required to:
- Notify the Council Chair in advance.
- Provide an electronic version (transportable memory or CD) for the Council Scribe.
- Provide 25 paper copies for Council members.
- Present changes/modifications in a strikeout/underline format.
- Date and time the new document to reduce confusion with previous versions.
Final Council recommendations are limited to:
- Accept as written.
- Accept as amended.
- No Action - with reason.
The final Council recommendations are printed and available the day before the Assembly of Delegates.
4. ASSEMBLY OF DELEGATE VOTE
On the last day of the Biennial Meeting, Council Chairs present final Council recommendations to the Assembly of Delegates who vote to either accept Issues as recommended by the Council or extract specific Issues for further discussion.
If extracted for discussion, the recommended Council action can either be accepted as written, or rejected. Rejecting a Council recommendation means that the Council action is reversed.
5. CONFERENCE ACTION
The final action taken by the Conference on each Issue will depend on the vote of the Assembly of Delegates and the action as written in the final Issue recommendation. Actions include:
- Establishing new committees and appointing Committee Chairs.
- Referring new charges to existing Committees.
- Corresponding with organizations and agencies such as FDA, USDA, and CDC according to the Memorandum of Understanding between the Conference and each agency.