Position Descriptions
Position descriptions provide Conference members with guidelines regarding their responsibilities when holding a named position. Suggested changes to the Position Descriptions should be submitted to the Executive Assistant who will forward them to the Constitution & Bylaws Committee.
Leadership Positions
- Conference Chair
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During each Conference for Food Protection (CFP) biennial meeting, the newly constituted Executive Board (Board) elects a Conference Chair for the next biennial meeting. The term of office is two (2) years, is effective at the conclusion of the biennial meeting at which elected, and continues through the next biennial Conference meeting. The Conference Chair is selected from regulatory members of the Board.
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- Conference Vice Chair
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At the end of the biennial Conference for Food Protection (CFP) meeting, the newly elected Executive Board (Board) elects a Conference Vice Chair for the next biennial meeting. The term of office is two (2) years, is effective at the conclusion of the biennial meeting at which elected, and continues through the next biennial meeting. The Conference Vice Chair is selected from industry members of the Board. The Conference Vice Chair does not move into the Conference Chair position as that role is reserved for a regulatory member of the Board.
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- Immediate Past Chair
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Executive Administration Positions
- Executive Board Member
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Members of the Executive Board (Board) are elected by Conference for Food Protection (CFP) attendees representing each of the constituencies as described in Article IV of the Constitution and Bylaws. The term of office is six (6) years, is effective at the conclusion of the biennial meeting at which elected, and continues through three (3) biennial Meetings. Board members may be appointed by the Conference Chair and approved by the Executive Board to fill the remaining term of a resigning Board member.
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- Executive Director
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The Executive Director (Director), along with the Conference Chair (Chair) and the Executive Board (Board), is responsible for conducting the ongoing administrative business of the Conference for Food Protection (CFP) as well as the planning and execution of the biennial meeting as outlined in the Constitution and Bylaws. The Director is an independent contractor subject to the terms of the prevailing service agreement.
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- Executive Treasurer
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The Executive Treasurer (Treasurer), along with the Conference Chair (Chair), the Executive Director (Director) and the Executive Board (Board), is responsible for conducting the ongoing financial business of the Conference for Food Protection (CFP). The Treasurer is an independent contractor s ubject to the terms of the prevailing service agreement.
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- Executive Assistant
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The Executive Assistant (Assistant) works with the Executive Director (Director) to administer the day - to - day business of the Conference for Food Protection (CFP). The Assistant is an independent contractor hired on a part - time basis and is subject to the terms of the prevailing service agreement.
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Council Positions
- Council Chair
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At the end of the Conference for Food Protection (CFP) biennial meeting, each Council Vice Chair assumes the position of Council Chair subject to Conference Chair appointment and Executive Board (Board) approval. The Council Chair ensures the Council responsibilities are carried out during the two years between biennial meetings and manages the Council deliberations during the biennial meeting.
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- Council Vice Chair
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At the end of the Conference for Food Protection (CFP) biennial meeting the newly elected Conference Chair, with approval by the Executive Board (Board), appoints the Council Vice Chair. The Council Vice Chair assists the Council Chair in carrying out the Council's assigned charges throughout the two years between biennial meetings as well as during Council deliberations at the biennial meeting.
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- Council Member
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- Council Scribe
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- Council Runner
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- Parliamentarian
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- Council App Liaison
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A Council App Liaison is responsible for keeping Biennial Meeting attendees up to date on the status of Issues assigned to a Council by disseminating information via the mobile app. An App Liaison is not a member of the Council and may not participate in the discussion or voting.
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Committee Positions
- Council Committee Chair/Vice Chair
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- Committee Member
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Standing Committee Positions
- Audit Committee
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The Audit Committee audits the Conference's financial records annually. It reports its results to the Board, except when a certified public accountant conducts the annual audit.
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- Constitution and Bylaws/Procedures Committee
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The Constitution and Bylaws/Procedures Committee submits recommendations to improve Conference administrative functions through proposed amendments to the Constitution and Bylaws. The Committee reviews proposed memorandums of understanding (MOUs) to ensure consistency among the various MOUs, the Conference Procedures Manual, the Constitution and Bylaws and other working documents.
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- Digital Engagement and Technology Solutions Committee
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New Standing Committee approved at the 2023 Biennial Meeting in Houston.
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- Finance Committee
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The Finance Committee is responsible for oversight in the budgeting and financial planning, financial reporting; and the creation and monitoring of internal controls and accountability policies.
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- Food Protection Manager Certification Committee
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The Food Protection Manager Certification Committee reports to the Board (with Council II oversight) and works with the accreditation organization for food protection manager certification programs to:
Establish and refine policies and standards to which certifiers must conform in order for them to be accredited. Provide Conference input into the development of accreditation standards for certifying organizations specific to food protection manager certification programs. Develop strategies for enhancing equivalence among food protection manager certificates issued by certifiers, and Promote universal acceptance of certificates issued by accredited certifiers.
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- Food Safety Management Systems (FSMS) Committee
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New Standing Committee approved at the 2023 Biennial Meeting in Houston.
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- Issue Committee
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The Issue Committee reviews all Issues submitted in accordance with the Conference procedures before the Conference Biennial Meeting. It assigns accepted Issues to one of the three Councils for deliberation.
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- Nominating Committee
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The Nominating Committee selects the nominees for Executive Board positions such as Conference Chair, Vice Chair, and Standing Committee Chairs for Board approval.
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- Program Committee
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The Program Committee assists the Executive Director and Conference Chair in planning and arranging all Conference meetings. It helps the Executive Director prepare the workshop and other aspects of the programs for each Conference for Food Protection Biennial Meeting.
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- Program Standards Committee
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Progam Standards (National Voluntary Retail Food Regulatory Program Standards)
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- Publications Committee
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The Publications Committee was created to establish guidance for improving Conference publications regarding Conference endorsement, copyright, scientific and regulatory accuracy, and external publication approval.
A position description statement for the Publications Committee Chair is under development.
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- Resolutions Committee
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The Resolutions Committee submits recommendations for resolutions related to Conference administrative functions and meetings. The Board reviews and approves the proposed resolutions before they are submitted to the Conference for action.
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- Strategic Planning Committee
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The Strategic Planning Committee develops a strategic plan which includes better ways to market the Conference and proposes short-range and long-range strategic direction using the mission and vision of the Strategic Plan.
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